MINUTES OF MEETING HUNT CLUB GROVE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hunt Club Grove Community Development District was held Tuesday, February 11, 2025 at 9:30 a.m. at the Lake Alfred Public Library, 245 N. Seminole Avenue, Lake Alfred, Florida and via Zoom.

Present and constituting a quorum:
Adam Morgan	Chairman
Rob Bonin	Vice Chairman
Kayla Word	Assistant Secretary
Brent Kewley	Assistant Secretary
Barry Bichard joined late	Assistant Secretary Also present were:
Tricia Adams	District Manager, GMS
Monica Virgen	District Manager, GMS
Mark Watts by Zoom	District Counsel, Cobb Cole
Dave Schmitt	District Engineer, Dave Schmitt Engineering
Allen Bailey	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order at 9:30 a.m. and called the roll. Four Board members were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present nor attending via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the November 12,
2024 Board of Supervisors Meeting
Ms. Adams presented the minutes from the November 12, 2024 Board of Supervisors meeting and asked for any comments, corrections, or changes. She noted that these minutes have been reviewed by District Management.

On MOTION by Mr. Morgan, seconded by Ms. Word, with all in favor, the Minutes from the November 12, 2024 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-01
Appointing an Assistant Secretary (Tricia Adams)
Ms. Adams noted approval of this resolution will appoint herself, Tricia Adams, as Assistant Secretary for the purpose of attesting the Chairmans’s signature and processing District records.

On MOTION by Mr. Morgan, seconded by Ms. Word, with all in favor, Resolution 2025-01 Appointing an Assistant Secretary (Tricia Adams), was approved.

FIFTH ORDER OF BUSINESS	Consideration of 2025 Data Sharing and Usage Agreement with Polk County Property Appraiser
Ms. Adams stated a copy of this agreement is in on page 13 of the agenda package. It is an annual agreement. This agreement says that Hunt Club Grove CDD will hold the same records exempt that Polk County holds exempt from public disclosure. Ms. Adams stated that staff recommends approval.

On MOTION by Mr. Morgan, seconded by Ms. Word, with all in favor, the 2025 Data Sharing and Usage Agreement with Polk County Property Appraiser, was approved.

SIXTH ORDER OF BUSINESS	Consideration of 2025 Contract Agreement with Polk County Property Appraiser
Ms. Adams stated this agreement allows staff to place the non-ad valorem CDD fees on the Polk County tax bill in accordance with Florida Statues.

On MOTION by Mr. Morgan, seconded by Ms. Word, with all in favor, the 2025 Contract Agreement with Polk County Property Appraiser, was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Watts had nothing to report.

Engineer
Mr. Schmitt had nothing to report but offered to answer any questions the Board may have.

Field Manager’s Report
Mr. Bailey presented the Field Manager’s Report.
*Mr. Bichard joined the meeting at 9:42 a.m.

Consideration of Proposals for Landscape Maintenance Services & Scope of Work
Florida Commercial Care (to be provided under separate cover)
Floralawn
Prince & Sons
Mr. Bailey presented proposals for landscape maintenance services & scope of work from Floralawn coming in at $101,101, Prince & Sons came in at $63,752, and Florida Commercial Care came in at $80,084.

On MOTION by Mr. Morgan, seconded by Mr. Bichard, with all in favor, to Delegate Authority to Rob Bonin to Select Landscape Service Provider, was approved.

District Manager
Approval of Check Register
Ms. Adams presented the check register from November 1, 2024 through January 31, 2025 totaling $418,411.70.

On MOTION by Mr. Morgan, seconded by Mr. Bichard, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Adams presented the unaudited financials through December on page 66 of the agenda package.

Project Development Update
Status of Property Conveyance
Mr. Watts noted the transfers have been processed for everything completed to date. The bills of sale have been recorded for all improvements placed on District property.

Status of Permit Transfers
Status of Construction Funds & Requisitions
Ratification of Series 2024 Assessment Area One Requisitions #1 and #2
Ms. Adams noted Requisition #1 is on page 76 for $1,862.50 and requisition #2 is on page 79 for $5,114,521.75. These requisitions were processed back in December and this will ratify them.

On MOTION by Mr. Morgan, seconded by Mr. Bichard, with all in favor, the Series 2024 Assessment Area One Requisitions #1 and #2, were ratified.

EIGHTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked for a motion to adjourn the meeting.

On MOTION by Mr. Morgan, seconded by Mr. Bichard, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman